What Is the Content Inside a Certified Letter?

The content of a certified letter varies depending on its purpose. Legal letters are usually written on official letterhead with an official seal. A non-legal letter should state the situation clearly, and close with "Sincerely." Formal, non-personal letters should be factual and formal, with the sender's name and signature.


Certified letters can be intimidating to many people. It is helpful to know what a certified letter entails and how it works. For example, a certified letter can be used to notify a graduate of their graduation, which is a significant life event. Certified letters should also include the sender's name and return address.

Certified letters are also used to make formal requests. For example, a certified letter may request payment by January 15 for a tax bill, or it can request that the recipient sign a contract. Certified letters can also be used for formal invitations. Invitations to award ceremonies and graduation ceremonies are some common uses.

A certified letter will not be delivered until the recipient signs for it. If the recipient fails to sign for the letter, the postal carrier will leave a notice directing the recipient to pick it up within five to seven days. After the five to seven days, the postal carrier will make another attempt to deliver the letter. If this does not work, the USPS will send the letter back to the sender with the necessary proof.

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